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Annual General Meeting 2025

The 2025 AGM has now concluded, and voting has closed. This page remains available for reference.​​​

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Friday 31st January 2025 at 7pm GMT on Zoom.

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OxCAN members and associate members only.

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This page provides the reading materials and voting links for our fourth Annual General Meeting, which was held online on 31st January 2025 19:00 GMT (UK time).

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In the AGM, the Chair of Trustees provided a report of 2024, the CEO presented our plans for 2025, a Trustee presented our proposed amendments to the Constitution, and four Trustees retired by rotation and submitted their request for re-appointment.

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The resolution voting outcomes are available here.

 

Report from the Chair of Trustees

Prof Charalee Graydon, OxCAN's Chair of Trustees, presented a report on of OxCAN's activities in 2024.

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Trustee Annual Reports and Accounts are available from OxCAN's page in the Charity Commission's Register of Charities. At the time of the AGM, only the 2023 reports were available; the 2024 reports had to be submitted by end of September 2025.

Resolutions

Resolution 1

Consider approval of the Executive Committee's plans for OxCAN for 2025.

 

Dr Ese Owie, OxCAN's CEO, presented our plans for 2025 at the AGM, and opened the floor to suggestions and feedback. Voting was opened to consider approval of those plans.

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The slide deck laying out our plans for 2025 is available here.

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Voting Form for Resolution 1 (voting is now closed)

Resolution 2

Consider approval of the proposed amendments to the Constitution.

 

Trustee Daniel Tate presented the proposed amendments to the Constitution, as approved by the Trustee Board. The list of proposed amendments is available here. Amendments of the Constitution at an AGM require a 75% majority of votes.​ Voting was opened to consider approval of the proposed amendments.

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Voting Form for Resolution 2 (voting is now closed)

Resolution 3

Consider re-appointment of retiring Trustees.

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According to chapter 13 of OxCAN's Constitution, four of the five Trustees retired at this AGM, namely:

1. Michal Fonea Alexandron

2. Bob Weihai He

3. Daniel Tate

4. Jung Kian Ng

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All four retiring Trustees sought re-appointment. Members were asked to vote in this resolution to re-appoint the four retiring Trustees listed above.​​​​

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Voting Form for Resolution 3 (voting is now closed)

More information on which Trustees were due to retire and why: There are two sets of Trustee retirements required by our Constitution at this AGM: ​ A. Our Constitution requires that one-third of Trustees retire from office at each AGM. The Trustees to retire by rotation are those who have been longest in office. The total number of Trustees to calculate this excludes those Trustees who are retiring per point B below, leaving just two of the five Trustees. Accordingly, one Trustee had to retire by rotation (the number closest to one-third of two). The Trustee who had been in office longest, and was therefore required to retire at this AGM, was:  Michal Fonea Alexandron (appointed 8th November 2021)​ ​ B. Our Constitution requires that any Trustees appointed by the Trustee Board shall retire at the next general meeting after their appointment. Their retirements will not count for the purpose of determining which of the Trustees is due to retire by rotation for point A above. ​ Three Trustees were appointed by the Trustee Board since OxCAN's 2024 AGM, and those Trustees were therefore required to retire at this AGM: 1. Bob Weihai He (appointed 26th February 2024) 2. Daniel Tate (appointed 9th September 2024) 3. Jung Kian Ng (appointed 10th September 2024)

Notes on the Voting Forms

Google Forms was used to capture all votes. The Forms were left open for 1 week after the AGM meeting, to allow members who couldn't attend to watch the recording, read the materials, and vote.
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Members were required to provide their email address in order to complete the Forms. This is to ensure that members can only vote once. Names of voting members were cross-referenced against the membership list. Members were reminded to use the email address with which they registered with OxCAN (i.e., the one at which they receive OxCAN newsletters).
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Voting in the Forms was open until 23:59 GMT on 7th February 2025.

Recording

A recording of the AGM is available here.

Passcode: P^7S4bAm

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